Address:
Regional Government Services Authority
P.O. Box 1350
Carmel Valley, CA 93924
Phone:
650-587-7300

Enterprise System Catalog:

Vendor and product:
Intuit, MailChimp
System purpose:

Collect email contact information for marketing newsletter.

Categories/types of data:

First name, last name, email address

Dept./primary custodian:
Outreach/Marketing
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
Microsoft, Microsoft 365
System purpose:

Centralized software subscription service that includes Microsoft Word, Excel, PowerPoint, One Drive, and Outlook

Categories/types of data:

- Employee mailboxes (names, email addresses)
- Shared drives and in the government cloud (various files)

Dept./primary custodian:
Administration
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
NetFile, NetFile
System purpose:

Electronic system to complete and file FPPC Form 700 filings for required filers per the Agency's Conflict of Interest Policy.

Categories/types of data:

Names, contact email, contact phone, contact address, any financial conflict of interest disclosure information.

Dept./primary custodian:
Administration
Frequency of collection:
Every year
Frequency of update:
Every year
Vendor and product:
Automatic Payroll Systems (APS), APS and e-SelfServe
System purpose:

Payroll management system, time card system.

Categories/types of data:

Employee payroll data, employee time card data.

Dept./primary custodian:
Payroll
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Amazon Web Services, AWS Cloud Storage
System purpose:

Store agency files in a shared, cloud-based environment.

Categories/types of data:

All types of agency documents.

Dept./primary custodian:
Administration
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Ersi, ArcGIS Online and Desktop
System purpose:

Desktop and online Geographic Information Systems (GIS) software enabling mapping and geospatial analytics.

Categories/types of data:

GIS

Dept./primary custodian:
Outreach/Marketing
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
NEOGOV, NEOGOV Insight
System purpose:

Applicant tracking system.

Categories/types of data:

Application and candidate information, recruitment data, statistical analysis.

Dept./primary custodian:
Human Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
RingCentral, RingCentral
System purpose:

Telephone, voicemail, videoconferencing, messaging system.

Categories/types of data:

Telephone numbers, cell numbers, email addresses, voicemails, instant messages

Dept./primary custodian:
Administration
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
eSkill Corporation, eSkill
System purpose:

Skills tests used in the recruitment process.

Categories/types of data:

Applicant contact information.

Dept./primary custodian:
Human Resources
Frequency of collection:
As needed
Frequency of update:
As needed